Planning your nonprofit’s compliance budget? Understanding nonprofit state filing fees is crucial for accurate cost forecasting. This comprehensive guide covers initial registration fees, renewal costs, and sliding fee scales across all states that require charitable solicitation registration.
How to Use This Guide
Understanding Fee Structures:
State filing fees vary significantly based on several factors:
- Organization size (measured by contributions, revenue, or assets)
- Registration type (initial vs. renewal)
- State-specific requirements (some states have flat fees, others use sliding scales)
- Corporate registration requirements (some states require separate corporate filings)
Sliding Fee Scale States:
Many states base fees on your organization’s financial size. We’ve included detailed breakdowns for all sliding scale states to help you determine your exact fee tier.
Late Fees & Penalties:
Several states assess monthly late fees or flat penalty amounts. Planning ahead prevents these additional costs from impacting your budget.
Complete State Filing Fees Reference
| State | Initial Fee | Renewal Fee | Late Fee | Notes |
|---|---|---|---|---|
| Alabama | $25 | $25 | – | |
| Alaska | $40 | $40 | – | |
| Arkansas | $0 | $0 | – | |
| California | $50 | $25 – $1,200 | – | See sliding scale below |
| Colorado | $10 | $10 | $60 | |
| Connecticut | $50 | $50 | $25/Month | |
| Florida | $0 – $400 | $0 – $400 | $25/Month | See sliding scale below |
| Georgia | $35 | $20 | $35/Reinstatement | Every 2 Years |
| Hawaii | $0 | $0 – $600 | $20/Day (Up to $1,000) | See sliding scale below |
| Illinois | $15 | $15 | $100 | |
| Kansas | $25 | $25 | – | |
| Kentucky | $0 | $0 | $100 | |
| Louisiana | $25 | $25 | – | Registration only required with Professional Solicitor |
| Maine | $50 | $20 | $20/Reinstatement | |
| Maryland | $0 – $300 | $0 – $300 | $25/Month | See sliding scale below |
| Massachusetts | $100 | $35 – $2,000 | – | See sliding scale below |
| Michigan | $0 | $0 | – | |
| Minnesota | $50 | $25 | $50 | |
| Mississippi | $50 | $50 | – | |
| Missouri | $15 | $15 | – | Registration only required for non 501c3 |
| Nevada | $0 Charity Only or $50 w/Corporate | $0 Charity Only or $50 w/Corporate | $50 | Corporate if Needed |
| New Hampshire | $25 | $75 | – | |
| New Jersey | $30 – $250 | $30 – $250 | $25 | See sliding scale below |
| New Mexico | $0 | $0 | $100 | |
| New York | $25 | $25 (7A) $25 – $1,500 (EPTL) | – | Dual Filers 7A + EPTL See sliding scale below for EPTL |
| North Carolina | $0 – $200 | $0 – $200 | $25/Month | See sliding scale below |
| North Dakota | $75 Charity + $50 Corporate | $10 Charity + $10 Corporate | – | Corporate Required |
| Ohio | $0 – $200 | $0 – $200 | $200 | See sliding scale below |
| Oklahoma | $15 – $65 | $15 – $65 | – | See sliding scale below |
| Oregon | $0 | $20 – $400 | $20 – $100 | See sliding scale below |
| Pennsylvania | $15 – $250 | $15 – $250 | $25/Month | See sliding scale below |
| Rhode Island | $90 | $90 | – | |
| South Carolina | $50 | $50 | Up to $2,000 | 990 Filed Separately |
| Tennessee | $50 | $0 – $240 | $25/Month | See sliding scale below |
| Virginia | $100 | $30 – $425 | $100 | See sliding scale below |
| Washington | $60 | $40 | $50 if Late or $70/Reinstatement | |
| West Virginia | $15 – $50 | $15 – $50 | $25/Month | See sliding scale below |
| Wisconsin | $15 | $54 | $25 | Fees Paid in July Separate from Annual Form |
| District of Columbia | $412.50 Charity + $80 Corporate | $412.50 Charity + $80 Corporate | – | Every 2 Years Corporate Required |
Important Note About Late Fees vs. Penalties
Even states that don’t charge automatic late fees can still assess penalties upon review of late filings. The “Late Fee” column above reflects automatic charges that are immediately assessed when filings are submitted after the deadline. However, state agencies retain the authority to impose additional penalties during their review process, regardless of whether automatic late fees apply.
Key Distinctions:
- Automatic Late Fees: Charged immediately upon late submission (see table above)
- Review Penalties: Assessed at state discretion during application review process
- Discretionary Enforcement: States may impose penalties even when no automatic late fee structure exists
Why This Matters for Budget Planning: States showing “$0” or no late fee in the table above can still result in penalty costs if filings are submitted late. Professional deadline management helps avoid both automatic late fees and discretionary penalty assessments.
Detailed Sliding Fee Scale Breakdowns
California (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $50,000 or Less | $25 |
| $50,001 – $100,000 | $50 |
| $100,001 – $250,000 | $75 |
| $250,001 – $1,000,000 | $100 |
| $1,000,001 – $5,000,000 | $200 |
| $5,000,001 – $20,000,000 | $400 |
| $20,000,001 – $100,000,000 | $800 |
| $100,000,001 – $500,000,000 | $1,000 |
| $500,000,000+ | $1,200 |
Florida (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $5,000 or Less | $0 |
| $5,001 – $100,000 | $75 |
| $100,001 – $200,000 | $125 |
| $200,001 – $500,000 | $200 |
| $500,001 – $1,000,000 | $300 |
| $1,000,001 – $10,000,000 | $350 |
| $10,000,000+ | $400 |
Hawaii (Based on Total Revenue)
| Revenue Range | Fee |
|---|---|
| $25,000 or Less | $0 |
| $25,001 – $50,000 | $25 |
| $50,001 – $100,000 | $50 |
| $100,001 – $250,000 | $100 |
| $250,001 – $500,000 | $150 |
| $500,001 – $1,000,000 | $200 |
| $1,000,001 – $2,000,000 | $250 |
| $2,000,001 – $5,000,000 | $350 |
| $5,000,000+ | $600 |
Maryland (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $25,000 or Less | $0 |
| $25,001 – $50,000 | $50 |
| $50,001 – $75,000 | $75 |
| $75,001 – $100,000 | $100 |
| $100,001 – $500,000 | $200 |
| $500,000+ | $300 |
Massachusetts (Based on Total Revenue)
| Revenue Range | Fee |
|---|---|
| $100,000 or Less | $35 |
| $100,001 – $250,000 | $75 |
| $250,001 – $500,000 | $125 |
| $500,001 – $1,000,000 | $250 |
| $1,000,001 – $10,000,000 | $500 |
| $10,000,001 – $100,000,000 | $1,000 |
| $100,000,000+ | $2,000 |
New Jersey (Based on Total Revenue)
| Revenue Range | Fee |
|---|---|
| $25,000 or Less | $30 |
| $25,001 – $100,000 | $60 |
| $100,001 – $500,000 | $150 |
| $500,000+ | $250 |
New York – EPTL (Based on Total Assets)
| Asset Range | Fee |
|---|---|
| $50,000 or Less | $25 |
| $50,001 – $250,000 | $50 |
| $250,001 – $1,000,000 | $100 |
| $1,000,001 – $10,000,000 | $250 |
| $10,000,001 – $50,000,000 | $750 |
| $50,000,000+ | $1,500 |
NOTE: Dual Registration Filers Pay 7A Fee Plus EPTL Fee
North Carolina (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $50,000 or Less (No Paid Staff) | $0 |
| $5,000 or Less (With Paid Staff) | $0 |
| $5,000 – $50,000 (With Paid Staff) | $50 |
| $50,001 – $100,000 | $50 |
| $100,001 – $200,000 | $100 |
| $200,000+ | $200 |
Ohio (Based on Total Assets for OH Corps / OH Contributions for Non-OH Corps)
Ohio Corporations:
| Asset Range | Fee |
|---|---|
| $25,000 or Less | $0 |
| $25,001 – $100,000 | $50 |
| $100,001 – $500,000 | $100 |
| $500,000+ | $200 |
Non-Ohio Corporations:
| OH Contribution Range | Fee |
|---|---|
| $5,000 or Less | $0 |
| $5,001 – $25,000 | $50 |
| $25,001 – $50,000 | $100 |
| $50,000+ | $200 |
Oklahoma (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $10,000 or Less | $15 |
| $10,000+ | $65 |
Oregon (Based on Oregon Contributions)
| OR Contribution Range | Fee |
|---|---|
| $25,000 or Less | $20 |
| $25,001 – $50,000 | $50 |
| $50,001 – $100,000 | $90 |
| $100,001 – $250,000 | $150 |
| $250,001 – $500,000 | $200 |
| $500,001 – $1,000,000 | $300 |
| $1,000,000+ | $400 |
Pennsylvania (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $25,000 or Less | $15 |
| $25,001 – $100,000 | $100 |
| $100,001 – $500,000 | $150 |
| $500,000+ | $250 |
Tennessee (Based on Total Revenue)
| Revenue Range | Fee |
|---|---|
| $50,000 or Less | $0 |
| $50,000.01 to $99,999.99 | $120 |
| $100,000.00 to $249,999.99 | $160 |
| $250,000.00 to $499,999.99 | $200 |
| $500,000+ | $240 |
Virginia (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $25,000 or Less | $30 |
| $25,001 – $50,000 | $50 |
| $50,001 – $100,000 | $100 |
| $100,001 – $500,000 | $200 |
| $500,001 – $1,000,000 | $250 |
| $1,000,000+ | $325 |
West Virginia (Based on Total Contributions)
| Contribution Range | Fee |
|---|---|
| $1,000,000 or Less | $15 |
| $1,000,000+ | $50 |
Key Cost Planning Considerations
Budget Planning Tips:
- Multi-state organizations should calculate total compliance costs across all required states
- Growth planning – consider how fee increases might affect your budget as contributions grow
- Late fee prevention – factor in deadline management to avoid penalty costs
- Corporate requirements – some states require separate corporate filings with additional fees
Common Cost Factors:
- Initial registration may costs more than renewals in sliding scale states
- Professional management can prevent costly late fees and resubmission requirements
- Multi-year planning helps budget for fee increases as your organization grows
Need Help with State Filings?
Understanding fees is just the first step. Professional compliance management ensures accurate filings, deadline compliance, and cost-effective multi-state strategies.
Contact us for comprehensive filing assistance:
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Planning compliance for multiple states? Our experienced team can help you navigate complex fee structures, manage deadlines, and ensure cost-effective compliance across all your required jurisdictions.